Docs
How to use WhoTookWhat: accounts, Organisations, the asset register, inventory, audits, reports, and billing.
Getting started
- Getting started Create an account, add an Organisation, and check out your first asset.
- Accounts and sign-in Email and password, social sign-in, and authenticator 2FA.
- Organisations Create, switch, and share Organisations across a team.
- Members and roles Invite people and choose what they can do.
- Trial and plans One 30-day trial per person. Each Organisation has its own paid plan.
Your account
Organisation
Setup
- Sites and locations Places that hold assets, including rooms and nested locations.
- Categories Groups for classifying assets.
- People and departments Who you assign assets to, and the teams they belong to.
- Vendors, customers, and funds Who you buy from, who you issue to, and how purchases are funded.
- Custom fields Extra fields on the asset form, optionally per category.
Register
- Assets The register: tags, status, depreciation, and related records.
- Import assets Upload a spreadsheet to add many assets at once.
- Photos and documents Files on an asset, plus the photo and document galleries.
- Kits Parent assets and the members that belong to them.
- Scan Look up an asset from a printed tag or barcode.
- Check out and check in Who has an asset, when it is due, and how it comes back.
- Lease and return Longer-term custody that is not a short checkout.
- Lifecycle events Lost, found, repair, dispose, donate, sell, and custom events.
- Reservations Hold an asset on the calendar, then check it out.
- Maintenance Work due or performed on an asset.
- Warranties, contracts, and insurance Cover records on assets and when they expire.
- Audits Physical counts: expected tags versus what you find.